When mail and papers are stuffed into drawers or piled high on a desk, they can quickly take over and make it hard to work. We’re guessing that you don’t spend as much time and care on your bills and copies as you do on the rest of your house, which may be easier to keep clean. Even though it seems like a good idea to keep paperwork until you need it again, you shouldn’t wait another year to organize your paper piles. From the point of view of a professional organizer, here’s how to do it for good.
This vertical file folder was given 4.5 stars by more than 1,400 Amazon customers. One reviewer said, “I bought this to use as part of our family’s kitchen “command center.” “I wanted something simple, not too flashy, and useful. This calendar is great. I made sure there were enough pockets for all four of us in our family, plus a couple more for bills and other paperwork.”
Collect important papers like tax returns, medical records, insurance documents, and leases, and scan them into your computer to keep them safe. Recycle everything else, but keep any cards or pictures that are too important to you to throw away.
Put all the papers that need your help, like letters to send, forms to sign, and RSVP cards to mail, in one place. You can put papers in a mail organizer on the table in your foyer, on a large message board in your kitchen, or in a shallow tray on your desk. Depending on what works best for you.
You might want to buy a desk-mounted file shelf to keep documents like daily form fill-outs on that you use or look at often. To keep things organized, you can give each shelf a single category or subtype. New documents can also be filed more quickly with the help of the shelf. Once you’ve put new files into a few big groups, put them on the right shelf. This way might make it easier to put them away later.
Managing a large number and variety of papers is needed for a number of tasks. Whether you’re working with paper or digital documents, it’s important to set up your workspace and files in a way that helps you work quickly and effectively. This article talks about how to set up your office’s filing system so that it works well.
One of the most common concerns I hear from people about organization is how to deal with too much paper at home or at work. Some of my clients want to go paperless, which I love and will talk about in a future blog post. But for most people, the first step is usually to sort through the papers that are piling up in their homes. When I first start helping a client organize their papers, I usually find either file drawers full of old, out-of-date documents or no filing system at all. If you’re in one of these groups or somewhere in the middle, I can give you some tips on how to solve everything for good.
What is the best way to keep records?
You can save documents to your hard drive by using Windows libraries. Use a cloud storage service like OneDrive or Google Drive to save your papers. Back up your files on external hard drives or hard drives that can be removed. Use a DMS that was made just for storing documents.
Should I keep my old bank statements?
How long you should keep your bank and credit card statements depends on a lot of different things. Most of the time, you should keep them until you’ve filed your taxes for the year and dealt with any fraud issues, but in the long run, it may be better to keep them for longer.
Can I get rid of my old bank statements?
Can you just throw away old bank statements, or do you have to destroy them first? To stop identity theft, the Federal Trade Commission says you should throw away any documents, like bank statements, that contain sensitive information.
How long should old bills be kept?
TIME TO KEEP: 3–7 YEARS Keeping this in mind, it’s a good idea to keep for three to seven years any document that backs up information on your tax return, such as Forms W-2 and 1099, bank and brokerage records, receipts for tuition payments and receipts for donations to charities.
What kind of file system is used the most?
The most common type of filing system is the alphabetical file. Each letter of the alphabet has its own alphabetically organized file guide. In a numerical file, the records are set up by number instead of by name.
What is a good way to organize files?
The filing system should be easy to use and not too complicated. But the file system can’t lose its usefulness for the sake of being easy to use. 3. Accessibility: A good filing system should make it easy to find documents when they are needed.
How should I put old family letters in order?
Use pocket pages, clear bags, or acid-free envelopes to keep dust, moisture, and other harmful things from getting into your letters and papers. If they are in archival binder pages, you can keep them in fancy three-ring binders and slipcases.
How does Marie Kondo put together papers?
Marie sets up the papers she needs to keep by putting together the ones she uses often and the ones she uses less often. She thinks there’s no need to divide the papers any further because she wants to get rid of almost everything.
How can I finally get rid of all the papers that are taking up space?
Purchase a shredder. If you’re worried about your privacy and keep papers you should get rid of, you should get rid of them. If you only need to destroy a small amount of paper, you can pay to have it destroyed at a FedEx location. You can also bring documents to a mass shredder on certain days in some places.
Should old schoolwork be thrown away?
Get rid of things you won’t need again. Don’t hold back. If the final exam or class has already been completed, do not preserve any class papers. If you’re tempted to keep a piece of writing because you think you “might need this paper for something else in the future,” DUMP IT.